New York City Process Server Practice Test

What should be recorded if documents are sent via mail?

1. Postal receipt number

2. Date of mailing

3. Delivery address

4. Certified mail tracking number

The correct answer is: Postal receipt number

The critical piece of information that should be recorded when documents are sent via mail is the postal receipt number. This number serves as a unique identifier for the mailing action and is essential for tracking the specific correspondence. It provides proof that the documents were indeed sent and can be referenced if there is ever a need to verify the mailing process. Recording the postal receipt number is vital for accountability and can serve as evidence in case of disputes regarding whether or not the documents were mailed as required. This tracking capability ensures that all procedures are carried out in compliance with legal standards, which is particularly important in the context of process serving. Other pieces of information, while potentially useful in certain scenarios, do not carry the same level of significance. The date of mailing could establish a timeline, the delivery address is necessary for correct delivery, and a certified mail tracking number aids in monitoring the document's journey. However, without the postal receipt number, one lacks a definitive proof of mailing, which is essential for legal and procedural integrity.